Check-in/out Procedures

Check-in Arrangement (2018-19 Term 2):

For New student residents:

Residence Period: 21 January 2019 to 23 May 2019
Check-in Date: 21 January 2019
Check-in Time: 10:00-12:00 & 14:00-17:00
Check-in Venue: Student Affairs Office (E105)

Remarks:

  • Students not checking in by the scheduled check-in period without prior notice will be treated as self-withdrawal.
  • No authorized check-in will be allowed.

Room and bed place assignment:

Results of room and bed place assignment (students with rental paid) will be released while checking in. Request for room or bed place swapping will not be entertained unless special condition.

Application for  late Check-in:

  1. Application for  late check-in with a sound reason and supporting documents shall be filed 5 working days before the scheduled check-in dates to sro@chuhai.edu.hk .
  2. Please note that NO check-in will be arranged on Saturdays and Sundays.

Personal Belongings to be prepared for Check-in

  1. Rooms are fully furnished. Each resident is assigned one bed, a mattress, a wardrobe, a desk and a chair.
  2. You may refer to the Packing Checklist below:
  • Beddings, e.g. pillow and pillowcases, sheets, bed quilt and quilt cover
  • Towels, e.g. face cloths and bath towels
  • Pajamas and slippers
  • Clothes hangers and laundry basket
  • Hair Dryer
  • Daily Necessities

Bad Weather Arrangement

  1. If a black rainstorm signal or typhoon signal No.8 or above is in effect on the check-in days, the check-in procedures will be postponed to the next working day after the signal is cancelled.
  2. For Non-Local students, if your flight can not be re-scheduled, special check-in will be arranged for you during the scheduled check-in period. Please contact us on 9457 2587 / 9457 2608 upon arrival at the college.

Parking (For Check-in & Check-out)

  1. Residents using vehicles or hired vans are allowed to enter into campus area only for temporary drop off / pick up.
  2. Parking for half an hour is allowed during the check-in and check-out period and on a first-come-first-served basis.

Check-out Procedures

Resident should read the following procedures and do the check-out as scheduled.

Before checking-out:

  1. ALL current residents are required to submit the “Check-out / Withdrawal Form” to the Student Affairs Office (E105) in person on or before the schedules date.  Late submission of the check-out form will result in an administration charge of $500 to be levied from the residence deposit.
  2. Pack or dispose all your personal belongings in the bedroom and the pantry (i.e. storage in kitchen cabinets and the refrigerator) before leaving.
  3. Clean up the bedroom thoroughly e.g. floor, desk, bookshelf, wardrobe, pedestal, etc.
  4. Remove any decoration or furnishing or posting on the door and inside the room.
  5. Collect all your personal belongings in the Common Room (D101b), the Laundry Room (D101a) and your pigeon-hole mailbox at D101.
  6. Dispose of garbage into a lidded bin properly. Residents shall carry and dispose of any bulky wastes to 1/F the dormitory’s dumping and collection point.

Checking-out

  1. Report check-out, return the Resident Card, door and pedestal keys, A/C remote control (if applicable) in person at the scheduled check-out period and location.
  2. Resident will be accompanied by duty staff to the room for inventory check at the scheduled check-out period. Should there be any damage or loss of room inventory found, relevant penalty charges will be deducted from residence deposit.

After checking-out :

  1. Any unattended personal belongings will be cleared and disposed when found after 3 working days following the check-out date without further notice. The College is not liable to any loss or damage.
  2. Please bring along the original receipt of residence deposit to the Registrar’s Office (E102) for the collection of residence deposit in cash (HKD) starting from the 16th working day following the check-out date. If any damage of the room inventory is found, the refund of residence deposit will be notified in due course.

Application for Residence Extension

Only current residents with supporting documents of academic needs are eligible to apply for residence extension. The details will be announced in due course.

For further enquiries, please call the Student Affairs Office at (852)2972 7366/ 2972 7365  or email to sro@chuhai.edu.hk. Thank you.

Student Affairs Office

Date: 2018.11.26