2023-24 Hall Application

Applicants must read through the Admission Policy of the Student Residential Hall and the hall application information below. Failure to comply will result in unsuccessful application.

Application Period:
For current students: 27 March 2023 to 30 June 2023
For new local and non-local students: 8 August 2023 to 25 August 2023
For exchange students: Please contact Student Affairs Office (SAO) directly at sao@chuhai.edu.hk.

Eligibility:
Full-time undergraduate student or two year full-time postgraduate student at Hong Kong Chu Hai College.

Hall Regulations:
Applicants should abide by the rules and procedures on hall admission and allocation of hall, room type and room as stated in students once admitted should comply with the Hall Regulations.
Hall regulations website: https://sao.chuhai.edu.hk/rules-and-regulations/

Online Application Form:

The registration has ended.

Room types and charges:

Fall Semester

Spring Semester

Bedrooms are fully furnished. Each resident is assigned one single bed, a mattress, a 3-layer drawer pedestal, a wardrobe, a bookshelf, a desk, and a chair.

Application Procedures & Tentative Schedule:

Applicants should pay attention to the application procedures and schedule and be responsible to contact the SAO in case they do not receive the relevant email notification timely. Application, acceptance of hall offer and payment after the deadline will not be accepted.

Residential Period (Tentative)
Fall Semester (September): from 6 September 2023 to 23 December 2023
Spring Semester (January): from 23 December 2023 to 18 May 2024

Withdrawal and refund policy

The SAO will seek replacement upon students’ withdrawal from residence. Students withdrawing must complete an application form at least FOURTEEN days prior to their date of departure for Hall Tutorial Team’s approval. For early withdrawal from residence, the paid lodging fees are not refundable, and no portion of outstanding lodging fees (if any) would be waived.

However, residents leaving Student Residential Hall for the following listed reasons are entitled to a refund on the unused portion of lodging fee:
a. Medical reasons (documentation required)
b. Official withdrawal from the college
c. Special arrangement from the college resulting any postponement of check-in date, or any revocation of residential offer.

The unused portion of lodging fee is calculated on a half-monthly basis, depending on the following circumstances:
a. If the departure date is on or before the 15th of the month (by 12:00), half of that monthly paid lodging fees will be refunded; otherwise, the paid lodging fees of that month are not refundable.
b. If the departure date is on the check-out month, the half month of the paid lodging fees will be calculated on a pro-rata basis.
c. Under all circumstances, a minimum of FOURTEEN days of lodging fee is non-refundable.

Other points to note:
a. After the refund amount is confirmed, it may take up to 6-8 weeks (about 2 months) for the Finance Office (FO) to complete the refund procedures.
b. Residents who have vacated the room but still holding the room key or smart card would still be considered occupying the room.
c. Unless otherwise advised by the college, residents are reminded to settle the full amount of their outstanding fees according to the due date on the debit note.
Residence fees are non-refundable and non-transferable in the case of deferment or withdrawal from the College. Applicants are responsible to inform the Student Affairs Office immediately of any modification on their applications. Incomplete information or submission of required documents will result in the application not being processed.

Extension of residency
Residency before or after the residential period should be subject to approval of both SAO and Warden’s Team, which is not guaranteed. Unless otherwise specified, students who have accepted the residency are allowed to stay in the Residential Hall until the end of the residential period, or the expiry date of student status as shown on the student card, or the official date of completion of studies as informed by the Faculty/Department, whichever is earlier. For any stay thereafter, which is not guaranteed and subject to extra charges, prior approval from the HTT must be sought.

Residents are allowed to check-in before the assigned earliest check-in date. However, resident must make the request to SAO in advance and state the exact check-in date with reasons if there is a need to check-in before the assigned check-in day. The lodging fees for this staying period are calculated on a daily basis. A maximum of 14 days of early check-in is allowed which is not guaranteed.

Students may arrange to check-in after the assigned earliest check-in date. However, resident must request to SAO in advance and state the latest check-in date with reasons if there is a need to check-in later than 7 days after the assigned check-in day. The assigned place will be allocated to other students needed if resident do not check-in accordingly without prior approval. The paid lodging fees for this period are not refundable.

Extension of residency after Expiry of Student Status (Current residents only)
Residents may be permitted to stay after the expiry of student status. DOUBLE CHARGE of lodging fee will be applied for the period after expiry of student status. If the calculated stay period is less than 14 days, half of the monthly lodging fee will be charged; if the calculated stay period is more than 14 days, a monthly lodging fee will be charged.

Notes to applicants:
• Unsuccessful applicants will be placed on the waiting list and will be notified when there are vacancies. The waiting list will be dissolved by January 2023.
• The College reserves the right to interpret these guidelines and update information without prior notice. If there is any inconsistency or ambiguity between the English and the Chinese version, the English version shall prevail.
• For enquiries, please call SAO at (852) 2972-7426 or email to sro@chuhai.edu.hk.