- “The College” means the Chu Hai College of Higher Education.
- “The Dormitory” means the Student Dormitory owned and maintained by the Chu Hai College of Higher Education.
- “Student resident” means an enrolled full-time undergraduate student of the College who is admitted into the dormitory.
- “SAO” means the Student Affairs Office of the College.
- “FMO” means the Facilities Management Office of the College.
Student residents shall comply with all the stated rules and regulations, terms and conditions of the Dormitory. Student residents shall agree and undertake the following rules and regulations. The maximum penalty of failure to comply is the immediate termination of residency. All fees paid by the residents will not be refunded.
1. Verification of Identity of Student Residents or Visitors
1.1 For the sake of safety and security, student residents or visitors are required to present their Resident / Student Card or identification document (i.e. HKID Card and Passport) at the request of authorized staff of the College. Any individuals without proof of identification documents will not be permitted to enter the Dormitory.
2. Code of Personal Conduct
2.1 To abide by the rules and regulations governing the Dormitory.
2.2 To be cooperative and follow the instructions given by authorized staffs.
2.3 To respect and be polite to others, including staff, other residents and visitors.
2.4 To be considerate and tolerant, avoid causing any disturbances or harm to oneself or others.
2.5 To keep any form of sound at a reasonable level, especially during late hours (between 11:00 p.m. and 7:00 a.m.).
2.6 To seek assistance immediately in case of illness or accident or extenuating circumstances.
2.7 To use the internet network provided by the College in proper manners, not to involve in any illegal activities against the Dormitory’s regulations and the laws of Hong Kong.
2.8 To avoid returning to the dormitory late at night for personal safety.
2.9 To be properly attired in common areas.
2.10 To be environmental friendly.
3. Personal Belongings
3.1 To take all reasonable steps to safeguard your personal belongings, avoid keeping valuables in the Dormitory.
3.2 To keep windows and doors locked whenever leaving the room for the prevention of crime. For any suspected act of theft, please inform the staff.
3.3 The College assumes no responsibilities for any losses or damages to personal properties or whatsoever beyond the control of the College.
4. Restricted Articles
4.1 Possession and consumption of the following items are prohibited in the Student Dormitory:
– Any dangerous or illegal items, such as drugs, toxic, flammables, explosives, corrosives and other dangerous goods
– According to the amended Smoking (Public Health) Ordinance, smoking is prohibited on campus (both indoors and outdoors areas).
– Alcoholic beverages
– Obscene and indecent slogans, pictures, articles, publications and video products
– Gambling tools e.g. Mahjong
** The College retains the right to confiscate restricted items mentioned above.
5. Rooms and Residence
5.1 Rooms are only for authorized individuals, not to be shared with others or used for commercial purposes.
5.2 Residents should adhere to the proper use of the residence address, not to be shared with others or used for commercial purposes.
5.3 Residents must stay in their designated rooms and are not allowed to change or occupy other beds or rooms without approval from the College.
5.4 No pets are allowed in the dormitory.
5.5 Residents must refrain from obstructing emergency escapes. The College will confiscate any unattended belongings or items without prior notice as stipulated in the “Guide to Users of CHCHE”.
5.6 For safety reasons, residents are not allowed to replace the door locks or to add padlocks, nor add or remove furniture and facilities.
5.7 Residents are not allowed to hang clothes on the window frame, window grills or in public areas.
5.8 Residents are not allowed to glue, tap, drill, write on or deface the walls, windows, floors and ceilings of the rooms.
5.9 Before entering the bedroom of another resident, prior consent must be obtained from the roommates.
5.10 Residents and visitors are not allowed to enter the bedroom of the opposite sex.
5.11 Residents must not stay in another resident’s bedroom or another floor of residence between 12:00 a.m. and 8:00 a.m..
Resident Cards and Room Keys
5.10 Residents must take good care of the resident card and room keys and should not leave it to third parties’ care.
5.11 Resident cards and room keys must be returned to the College by the end of residency.
5.12 If you forget to bring or have lost your resident card or room keys, please inform the Student Affairs Office for assistance.
5.13 Residents have to be careful with the use of electrical appliances and avoid using unqualified plugs and cables. Appliances should be turned off whenever not in use.
5.14 Electricity theft as well as alteration and addition of electrical wiring and facilities are strictly prohibited.
5.15 Residents shall not interfere with or disrupt the power cable systems, smart card systems, CCTV system, smoke detector, fire sprinkler and lighting systems.
5.16 Residents are not permitted to use electrical appliances with high power consumption, including but not limited to electric heaters, television sets, microwave oven, refrigerators.
5.18 Residents are not allowed to swap, take away, move or alter public properties without approval.
5.19 Residents are not allowed to glue, tap, drill, write on or deface the walls, windows, floors and ceilings of the public area without approval.
5.20 Any public properties, including books, newspapers and magazines shall be used within the location they are being placed. Do not take away the items without permission. Compensation will be demanded for any damage.
6. Hygiene and Cleanliness
6.1 Residents should maintain personal and dormitory hygiene, make sure that bedrooms and public areas are in good condition at all times.
6.2 End-of-Term cleaning service will be arranged during term break. Notifications of cleaning schedules and arrangements will be announced one to two weeks in advance.
6.3 Garbage should be put into the pantry garbage bins.
7.1 Unless accompanied by dormitory residents, visitors are not allowed to enter dormitory rooms.
7.2 Visitors accompanied by dormitory residents into the Dormitory are required to complete the visitor registration procedures and wear a visitor pass. Residents shall escort the visitor to collect and return the visitor pass. An administrative fee will be charged if the visitor pass is lost.
7.3 Host residents are held responsible for the conduct and safety of the visitor, or any charges or damages incurred by the visitor while in the Dormitory.
7.4 Each resident is allowed to bring one visitor to the dormitory each time.
7.5 Visitors are only allowed to enter the dormitory between 9:00 a.m. to 10:00 p.m.
7.6 Visitors must comply with all the rules and regulations. The Dormitory staff and the FMO reserve the right to prohibit any persons from entering the Dormitory, or demand him/her to leave the premise when deemed necessary.
7.7 The Dormitory staff and FMO reserve the right to report to the police if any person is found entering or residing without proper registration or prior approval.
8. Fire Prevention and Safety Tips
8.1 Smoking is strictly prohibited in the Dormitory (i.e. bedrooms and washrooms).
8.2 Cooking is prohibited in the Dormitory (i.e. bedrooms and pantries).
8.3 Residents can use a microwave oven in the pantry and Common Room for heating food.
8.4 To prevent possible fire accident: do not burn paper or debris. Do not hang any items onto the fan.
8.5 Do not hang any items onto the smoke detector and fire sprinkler pipe system.
8.6 Do not use the fire services facilities for non-emergency purpose. Compensation will be demanded for any damage.
8.7 Use of fire exits are only for emergency escape.
9. Advertising and Promotion
9.1 Without prior approval of SAO, residents shall not place or put up any promotion materials within the Dormitory area.
9.2 Any promotion materials are only allowed within the designated areas and that requires the approval of the SAO.
9.3 To prevent disturbance to residents and daily operations, marketing and commercial activities of any kind are strictly prohibited.
9.4 Shooting, recording, interviewing or the like are strictly prohibited in the Dormitory area. If any of these activities are intended, an application to SAO must first be made 10 working days in advance.
10.1 In order to maintain normal operations of the Dormitory, staff will conduct inspections when necessary.
10.2 Under normal circumstances, staff will make prior notice to residents for the arrangement of scheduled works (i.e. window cleaning, repair and maintenance service) before entering their rooms. In cases of accidents or extenuating circumstances, staff will enter a resident’s bedroom without prior notice for safety and security reasons.
10.3 For public health and safety reasons, the College has the right to request residents to move out of the Dormitory under special circumstances. Balance of residence fee will be refunded in due course.
11. Termination of Residency / Residence Fee
11.1 Residents who drop out or are taking leave of absence shall have their residency terminated and shall move out of the Dormitory within 5 working days. All prior payments are non-refundable and non-transferable.
11.2 Residents who are deemed unfit to stay at the Dormitory by a medical doctor because of illness shall have their residency terminated. The College shall have the discretion to decide on how to handle the prior payments.
11.3 Residents must move out of the Dormitory on or before the specified date. Residence deposits of late check-out residents shall be forfeited. The College has the right to dispose of the personal belongings in the bedrooms after the check-out period.
11.4 In case of academic needs, application for early check-out or late check-out can be made. The extended residency shall not be later than the specified date. Residence fees shall be calculated on a daily basis.
11.5 Before moving out, residents are required to clean the rooms, return resident cards, room keys and other public properties to the College. Residence deposits shall be forfeited if the items are missing or damaged.
11.6 Details of penalty fees are stated in the Resident Guide.
12. Disciplinary Actions
Residents who violate the rules and regulations will result in cash penalty or point deduction according to the following Disciplinary Points System. Residents who have incurred 60 points will result in immediate termination of residency by the College without any refund.
The College reserves the right to interpret these rules and regulations and update information without prior notice. If there is any inconsistency or ambiguity between the English and the Chinese version, the English version shall prevail. All residents are required to comply with the clauses related to personal conduct as stated in the Undergraduate Student Handbook.